A time-tracking system that stays on your own server
A ready, deployed time & attendance system instead of building from scratch. Overtime and night hours count themselves, employees clock in with a QR code or PIN, and HR data never leaves the company.
In short
- Who this is for
- For a hotel, a SPA, a factory and any shift-based company still keeping time records on paper or in a spreadsheet and adding up overtime by hand at the end of the month.
- What is already running at a client
- Auresta RCP runs at Dwór Kombornia Hotel & SPA in Poland and covers several dozen reception, kitchen, SPA and housekeeping staff. The hotel dropped paper attendance sheets, and payroll runs the whole record remotely.
- Why on-premise
- We install the system on the client's own server, so HR data and time records never leave the company. It ships with a data processing agreement, a versioned privacy notice, employee data export, the right to erasure and automatic retention.
- What problem it solves
- Paper attendance sheets, overtime added up by hand in a spreadsheet and month-end disputes with employees — plus clocking in for a colleague: login runs on a single-use QR code or a PIN with a rate limit.
Paper loses hours, Excel multiplies errors
While there are only a handful of people and everyone sits in one place, a paper attendance sheet is enough. The trouble starts with shifts, multiple roles and work away from the office.
- Overtime counted by hand at month-end means errors and payroll disputes.
- Nobody can tell from home who actually showed up, who was late and how many hours have piled up this month.
- A static card or a shared code can be handed to a colleague, so a punch does not prove that person was at work.
- HR data in someone else's cloud with no processing agreement is a real risk during an inspection.
A ready RCP system, not an experiment on your company
Auresta RCP is a carved-out, production time-tracking module that already runs at a client. We do not build it from scratch on your project, we deploy a proven solution and fit it to your process.
Employees clock in and out at a kiosk, hours count themselves, and a finished monthly report goes straight to accounting. All on your own company server.
It works where people run on shifts
Auresta RCP runs time tracking at Dwór Kombornia, a property with several dozen reception, kitchen, SPA and service staff who work in shifts and across different roles. Paper attendance sheets are gone. The chief accountant keeps complete records, monthly reports and attendance monitoring remotely. HR data stays on the client's own server, held together by a full GDPR package.
It is the same setup that works in manufacturing, hospitality, warehousing and field services. Everywhere there are enough shifts, roles and people that counting by hand costs real time.
“What mattered most to us is that the system runs entirely on our own infrastructure. Employee data stays with us and the whole thing is GDPR-compliant.”
Reference letter (PDF)Ryszard SkotnicznyDwór Kombornia Hotel & SPA
For companies where counting time can no longer keep up
RCP pays off fastest where people work in shifts and across many roles:
- Manufacturingsmall and mid-size plants where time records are part of the shop-floor flow.
- Warehousing and logisticsshifts, crews and work across several areas at once.
- Hospitality and shift-based venuesfront desk, kitchen, floor and service settled together.
- Construction and field-service companiescrews on sites and at clients, not at a single desk.
There is also a boundary and we say it plainly. If you have a handful of people in one office from 9 to 17, a simple spreadsheet may be enough. RCP steps in when shifts, roles and headcount make manual settlement cost hours and cause disputes.
What the system takes off your plate
No more manual counting
Regular hours, 50 and 100 percent overtime and night work count automatically, with Polish holidays and the right timezone.
A punch you can trust
Login with a single-use, short-lived QR code or an individual PIN ends clocking in for an absent colleague.
Works offline too
The terminal queues punches on weak WiFi and syncs them once the network is back, so no entry is lost.
A report straight to accounting
A ready monthly record in a format HR will accept, with no re-typing into another spreadsheet.
Data stays with you
On-premise deployment. Records and HR data sit on the company server, not in someone else's cloud.
Full GDPR from day one
Retention, right to erasure, employee data export, a privacy notice and a data processing agreement.
Insight from anywhere
Check attendance, lateness and hours remotely, with nothing to install on a computer.
A difference you feel in the billing and in the contract
Data with you, not the vendor
The system sits on your server. You do not hand HR data to someone else's cloud.
No fee per employee
You do not pay monthly per head. The bill only goes up when the company moves into a higher headcount tier.
Tailored to your process
We fit the system to how your company really works, not the other way around.
A verifiable reference
We show a working deployment at a named client, with a reference letter, not empty promises.
We roll out in stages
We start with what delivers the fastest effect, to lower the entry barrier.
What it costs
You pay one flat subscription for the whole system, scaled to company size tiers rather than per head. At 25 people and at 50 people the bill is the same. Rollout is billed once, with the full GDPR package included.
Monthly subscription
up to 20 employees
349 PLNnet / month
up to 50 employees
549 PLNnet / month
up to 100 employees
849 PLNnet / month
over 100 employees
1,190 PLNnet / month
Net prices. The tier follows the real headcount on the records, with no hidden per-seat fees.
3,900 to 5,900 PLN
The GDPR package is included: privacy notice, data processing agreement, retention, data export and the right to erasure. We set the exact figure within the range after the demo, depending on scope.
60 days on the subscription
Indicative pricing. We confirm the final scope and quote after the demo, once we know where to start.
Book a demoFrom a conversation to a working system
A demo and a talk about your process. We show the system live and listen to how you count time today.
Choosing the first scope. We take what delivers the fastest effect, for example just the records with a report to accounting.
Deployment on your server and team training. Day-to-day use is picked up in a few days.
Expansion at your pace, if and when you need it.
Staging lowers the entry barrier. We set the scope and the quote after the demo, once we know where to start.
Book a demoFrequently asked questions
Q.1Is the system compliant with the Labour Code and GDPR?
Yes. It counts 50 and 100 percent overtime and night hours, handles absence types from the Labour Code, and the whole thing meets GDPR: retention, right to erasure, employee data export and a processing agreement. On-premise deployment means HR data stays on your server.
Q.2On-premise or cloud?
We deploy on-premise, on your company server. Data does not leave the organisation, and you do not depend on someone else's cloud or a per-employee licence.
Q.3How does it count overtime and night hours?
Automatically. The engine settles regular hours, 50 and 100 percent overtime and night work, with Polish holidays and the timezone, and a ready monthly report goes to accounting.
Q.4How big does a company need to be for this to make sense?
Usually from a dozen or so employees up, where there are shifts and many roles. A handful of people in one office will often do with a simpler tool, and we say so plainly.
Q.5How does login stop clocking in for a colleague?
Employees log in with a single-use, short-lived QR code or an individual PIN. A static card cannot be passed on as a screenshot.
Q.6How long does deployment take?
It depends on scope. We start from the first module that delivers the fastest effect, and expand in stages.
Q.7Can the data be exported and handed to a payroll system?
Yes. You export the records in a readable format. You are not held hostage by the vendor.
Q.8Which time tracking system runs on the hotel's own server instead of the vendor's cloud?
Auresta RCP by SEVENEDGE is installed on-premise, on the client's own server. HR data and time records never leave the company, and the package includes a data processing agreement, a versioned privacy notice, employee data export and automatic retention. The first hotel running it is Dwór Kombornia Hotel & SPA in Poland.
Q.9Can it handle shift work in a hotel where the WiFi is patchy?
Yes. The kiosk terminal accepts a clock-in even with no internet and syncs it once the network is back, without duplicating the entry. Overtime at 50 and 100 percent and night hours are calculated automatically, with Polish public holidays and the right time zone, and the record covers 16 absence types under the Polish Labour Code.
Q.10Is a time tracking system worth it for a dozen or so people?
Usually yes, but not always and not straight away. The line is not the headcount, it is how long counting hours takes today and what mistakes in overtime cost you. With a dozen people on one shift in one place, a spreadsheet is often still enough, and we will say so plainly. With shifts, field work or night hours a spreadsheet stops being enough much sooner.
See what RCP would look like at your company
Book a demo. We show the system live, walk through records, GDPR and reports, and tell you where to start. No "it depends".
An email or a phone number is enough. The rest helps us prepare the demo.
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